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CHELMSFORD & DISTRICT CANINE SOCIETY
RULES AND CONSTITUTION
NAME & OBJECT
That the Society shall be called the “CHELMSFORD AND DISTRICT CANINE SOCIETY” Its object shall be to promote and encourage the breeding and showing of pedigree dogs, in accordance with breed standards laid down by the Kennel Club.
The Society shall be under the management of a Committee consisting of not more than TWELVE members, a proportion of which shall be resident in the Chelmsford District. The Honorary Secretary and Honorary Treasurer shall be ex officio members of the Committee. Seven to form a quorum.
That the Committee shall have the power to fill any vacancy or vacancies which may occur on the Committee during the current year. Meetings of the Committee shall be held as often as deemed necessary. Any member of the Committee failing to attend three consecutive Committee Meetings shall automatically cease to be a member of the Committee, unless such member shall give the Honorary Secretary a written explanation which is satisfactory and is accepted by the Committee.
The Committee shall be empowered to decide and construe any ambiguity or difference of opinion concerning the purpose or intention of these rules and to deal with all matters concerning the Society not covered by these rules.
The Committee shall retire annually and may offer themselves for re-election. Any person seeking election to the Committee shall have been a bona-fide paid up member of the Society for at least one year prior to nomination. Nominations for office must be submitted to the Honorary Secretary at least 28 days prior to the date of the Annual General Meeting.
No persons whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Society.
The financial year of the Society shall be from 1st January to 31st December each year. The Annual General Meeting to be held at a convenient date before 31st March each year, and for this at least six weeks notice shall be given by publication in Our Dogs and Dog World, for the purpose of:
• Receiving the Balance Sheet and passing the accounts of the Society for the financial year ending 31st December, which shall have been previously audited.
• The election of a President, Vice-Presidents, Honorary Secretary, Honorary Treasurer, Honorary Veterinary Surgeons and Honorary Auditor, and also a Committee of not more than twelve members. The Committee at its first meeting shall elect the Chairman and Vice-Chairman.
• The discussion of any resolution duly on the Agenda (which will be circulated at the meeting). The Honarary Secretary should receive notice of any resolution to be placed on the Agenda at least 28 days prior to the A.G.M.
• No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent.
SPECIAL GENERAL MEETINGS
A special General Meeting shall be summoned by the Honorary Secretary if twelve members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. The committee of the Society is also empowered to call a Special General Meeting. No other business other than that detailed on the Agenda can be discussed at a Special General Meeting. Notice of a Special General Meeting will be by publication in Our Dogs and Dog World.
AMENDMENT TO RULES
The rules of the Society may not be altered except at a General Meeting, the agenda for which contains specific proposals to amend the Rules. Any proposed alteration to the rules may not be brought into effect until the Kennel Club has been advised and approved the alteration.
• Each member shall be entitled to one vote after six months membership.
• Postal votes and proxy votes are not allowed.
• Voting shall be by secret ballot or a show of hands as decided at the meeting.
• Joint memberships are accepted with one vote for each member of partnership.
A bank account shall be held in the name of the Society to be operated upon by the signatures of two of the following: Chairman, Vice-Chairman, Honorary Secretary and Honorary Treasurer.
ELECTION OF MEMBERS
Membership is open to all on payment of Annual Membership Fee.
EXPULSION OF MEMBERS
Any member who shall be suspended under Kennel Club Rule A42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a member of the Society for the duration of the suspension and/or disqualification. If the conduct of any members shall, in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the meeting that he/she may attend and offer an explanation. If at the meeting, a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall forthwith be erased from the list of members, and he/she shall thereupon cease for all purposes to be a member of the Society except that he/she may, within two calendar months from the date of such meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.
The annual subscription shall be a sum fixed each year at the Annual General Meeting for the following year. Subscriptions are payable on election and on 1st January in each succeeding year. A list of members and their addresses shall be available for inspection if so requested by members of the Society or by the Kennel Club.
All Challenge Cups, Trophies and Special Prizes, not won outright, shall be held by the Society and shall be put up for competition at the direction of the Committee. The property of the Club shall be vested in the Committee. In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club’s assets and the outcome of the meeting notified to the Kennel Club. If a registered Club is wound up or ceases to be a Registered Society under these regulations a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club, will be held responsible by the Kennel Club for the proper winding up of the Club.
The Society shall not join any federation of Societies or Clubs.
The Kennel Club shall be the final authority for interpreting the Rules and Constitution of the Society and shall be the Final Court of Appeal in all cases of dispute and in all cases relative to Canine and Club matters.
ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year, Maintenance of Title Fee will be forward to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year.
6th FEBRUARY 1998